Tax Preparation & Filing

We simplify licensing, permitting and reporting, so you can keep earnings coming

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  • Fuel Taxes
  • Weight Distance Taxes (KY, NY, NM & OR)
  • 2290 Road Taxes
  • Reefer Fuel Refund
  • Arkansas Motor Carrier Report

Trucker Tax Services

Staying on top of your taxes is necessary if you want to stay out of trouble and in business. If you run a trucking business, taxes can be confusing and time-consuming as there are several tax reports that you need to complete at the end of each year. It is important to know how to manage your taxes to keep your business running.
Simplex Group employs tax experts that are here to help you through the difficult process of reporting your tax services. We will ensure that all of your tax services are filled perfectly and that all of your taxes are paid on time. Our objective is to make sure you are compliant with the state and federal laws so you can keep growing your business. We consider the success of your business to be our success!

Obtaining an Employer Identification Number

Before you can file taxes, you must have an Employer Identification Number. You will need to register your business with the Secretary of State as a Corporation or Limited Liability Corporation. Once you do this, you will be issued an EIN number. Trust our tax experts at Simplex; we will take care of registering your business with the state and help you stay compliant! Compliance is the first step to the success of your new trucking company.

What kind of taxes do truckers have to pay?

Like all businesses with a tax liability, all carriers must fill out a tax return with the IRS. They must also pay taxes to the state where they have their business registered. Trucking companies pay more taxes than any other type of businesses because they must pay taxes to every state they drive through.

Road Taxes or 2290

An IRS Form used to calculate the taxes to be paid for vehicles with a gross weight of 55,000 pounds or more. Taxes on such vehicles usually are very high. 

You must file Form 2290 and Schedule 1 for the tax period beginning on July 1, 2021, and ending on June 30, 2022, if a taxable highway motor vehicle is registered or required to be registered in your name. 

Our tax experts are well trained in tax preparation and the trucking industry to ensure you complete confidentiality.

As carriers, you will not only get a good tax preparer but a team of trucking compliance experts! We help small trucking companies and independent contractors with their tax returns. Give us a call today to speak to a tax & permitting expert. Preparer availability is limited.

What is IFTA?

In 1982, Congress passed the International Fuel Tax Agreement. It was designed to simplify fuel taxes in the lower 48 states and ten provinces in Canada. IFTA is a reciprocal agreement, meaning that an IFTA license issued by the jurisdiction where the motor carrier is based, is valid in all the other IFTA member jurisdictions.

Fuel taxes are set by states and provinces and paid upon purchase. Carriers have permits that specify a tax rate on fuel. The fuel costs are recorded, and the taxable total is calculated and adjusted quarterly. In the past, carriers had to obtain a fuel permit in every state they entered. This was time-consuming, and as you know, time is money in the trucking industry! 

IFTA allows truckers to buy one permit and report their taxes quarterly to their local IFTA office. Simplex Group makes the process even easier by putting together this report and filling it with each state office for you and backing up your fuel purchase records! We want to support you in being fully prepared before heading out on the road!

Fuel Taxes

All trucking businesses running an interstate operating authority must pay fuel taxes. The International Fuel Tax Agreement simplifies the accounting and payment of fuel taxes and relieves trucking companies from doing paperwork. 

You must file the IFTA quarterly fuel use tax return for the following periods.

Reporting quarter  Due date
January through March April 30
April through June  July 31
July through September  October 31
October through DecemberJanuary 31

What is an IRP plate?

The International Registration Plan is an agreement among states of the US and it is similar to IFTA. The apportioned licensing fees are based on the total distance operated in all member jurisdictions. The benefit of this plan is that a carrier may be registered in only their home state. Trip permits will be required for truck drivers traveling outside their base jurisdiction if the motor vehicle doesn’t have a valid interstate license.

KYU License

If a truck has a gross vehicle weight rating of 10,001 pounds or more, it is considered a commercial motor vehicle (CMV) by the Department of Transportation. 

Truckers with vehicles over 59,999 pounds must register for a KYU license if they drive through the state of Kentucky. A trucking business must have a USDOT number and a Unified Carrier Registration number to obtain a KYU license. 

You must pay around $0.0285 per mile if you drive through Kentucky. Companies must report their miles quarterly or your business will face harsh fines. We want to ensure that you are never fined by any state and that your business’ operations are spot on.

NM Permit

Vehicles weighing over 26,000 pounds must pay a weight Distance tax in New Mexico. Trucking companies are required to get a Weight Distance Tax Electronic Permit in the state and must apply and renew it once a year. 

Even companies titled in New Mexico must pay this tax. If they operate intrastate, they will be issued a weight-distance plate. If they are traveling interstate, they will be issued an IRP plate.

Oregon Permits

Oregon has the highest weight and mileage taxes in the country. However, it does not impose a fuel tax on truckers. The process used to be very difficult, but it has recently been simplified. 

You must file for trip permits everytime you run through the state of Oregon or file for an Oregon Bond if you will operate within the Oregon state, you can file these permits online. It is important to mention that all trucks in your fleet will be required to register if they will be traveling through the state. 

You must file a monthly fuel tax report in Oregon including miles driven, even if you did not travel in the state. 

Filing these reports can be confusing and extremely time-consuming. However, you do not want to miss out on jobs because you could not be bothered to fill out a permit. We can handle your permits for you. We want to do everything we can to afford you time to run your business and make it a success.

Our intuitive dashboard, Simplex Hub, and our mobile application, Simplex 2GO, will guide your business toward success and help you with all your safety compliance and permit needs. Click here to learn more!